EDI - Electronic Data Interchange

Alerts / Notifications

• Korea Warehouse Facility Changes
• ***ISSUE RESOLVED*** Outbound Processing Delays Notification Alert: 06-12-2017
• Important Announcement for Camp Humphreys New Store

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EDI Provider

The Exchange is not affiliated with any third party network for communication links. The Exchange transmits to the third party of the partner's choice. Trading partners wishing to use a third party network for their communication link assume all expenses for the third party involved. Trading partners are responsible for setup with their third party and any related issues.

Inbound communication facilities are open 24 hours a day, 7 days a week. The current transmission schedule begins on or before 7:00 a.m. central time.

All calls concerning communication problems should be directed to the help desk (800) 289-3800.

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AS2 Communication

Test Connection or New AS2 Vendors

• Download Exchange Test AS2 profile information with certificate
• Please complete the spread sheet and return with your AS2 certificate.
• Contact information (AS2Support@aafes.com)

Production Connection or Current AS2 Vendors

• Download Exchange Production AS2 profile information with certificate
• Contact information (AS2Support@aafes.com)

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Business Requirements

• Mandatory Transaction Sets (required for all suppliers): 850, 860, 824, 856 and 810
• Required for FOB Origin Vendors: 753 and 754

Trans.	STD	Description	Versions
204	X-12	Motor Carrier Load Tender			5010
210	X-12	Motor Carrier Electronic Freight Details and Invoice			5010
214	X-12	Transportation Carrier Shipment Status Message			5010
315	X-12	Ocean Details		4030
325	X-12	Consolidation of Goods In Container		4030
753	X-12	Request for Routing Instructions			5010
754	X-12	Routing Instructions			5010
810	X-12	Invoice		4030	5010
820	X-12	Remittance Advice		4030	5010
824	X-12	Application Advice (Error Notification)			5010
832	X-12	Price/Sales Catalog (Price Changes Only)			5010
850	X-12	Purchase Order - Revision 1		4030	5010
850	X-12	Purchase Order – FOB Origin Vendors Only			5010
852	X-12	Product Activity Data - Sales			5010-Sales
855	X-12	Purchase Order Acknowledgment - PO Ack		4030-POAck	5010-POAck
856	X-12	Ship Notice/Manifest		4030	5010
860	X-12	Purchase Order Change Request - Buyer Initiated		4030	5010
875	X-12	Grocery Products Purchase Order		4030
990	X-12	Response to a Load Tender			5010
Orders	EDIFACT	Purchase Order	D96A
Invoice	EDIFACT	Invoice	D96A
DESADV	EDIFACT	Despatch Advice	D96A
CONTRL	EDIFACT	Acknowledgment	D96A

The Exchange also supports EDIFACT standards for our overseas partners.

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Facility Listing Reports

Note to Trading Partners: If you prefer to receive facility numbers in a "DUNs+4" format, then combine the The Exchange duns 001695568 and the 4 digit EDI ref code listed in the reports below.

• The Exchange Consolidation Centers
• The Exchange Distribution Centers
• Facilities Listing Report File
• Facilities Listing Flat File
• Facilities Listing in Spreadsheet Format (Weekly Update)
• Facilities Layout
• Food Facilities Listing Report File
• Food Facilities Listing Flat File
• Food Facilities Listing in Spreadsheet Format (Weekly Update)

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UCC128 Label Example

A: Supplier’s Name and Address

B: Destination -Where merchandise is being shipped to

C: Barcode (zipcode from ship to address) this is for Carrier information - as specified by transportation company moving shipment

D: Carrier Name, tracking numbers (PRO#, Bill of Lading, AWB, etc.)

E: PO number -10 digit numeric. Readable number required. Barcode and Department # optional, below PO number

F: 7 digit facility number in bar code form

G: Readable facility number - 7 digit numeric

H: SSCC 18 digit serial shipping container code - with application ID “00”

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Commodity List

Here are the commodities currently in OTM (all are in uppercase).

AEROSOLS	CHILL_FOOD	DRY_SPECIAL	FREEZE_SPECIAL
AMMUNITIONS	CHILL_SPECIAL	EQUIPMENT	INBOND
APP_CLOTHING	CORROSIVE	FIREARMS	LIQUOR
APP_FOOTWEAR	DANGEROUSLIMITED	FLAMM_GAS	NONFLAMM_GAS
APP_MCS	DRY_BULKY	FLAMM_LIQUID	PETROLEUM
BEER_WINE	DRY_FOOD	FLAMM_SOLID	POISON
BEVERAGES	DRY_GENERAL	FREEZE_FOOD	PROTECT_FOOD
BUILDING_MATERIALS	DRY_PROTECT	FREEZE_ICECREAM	TOBACCO
CHEMICALS	DRY_SENSITIVE

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eBusiness: Vendor Training Opportunities

Vendor Learning Videos have been placed in our Exchange Website under Vendor Training Opportunities, supplier will be able to view EPOL (Exchange Partners On-Line), eCommerce, Oracle RMS, Trade Promotion Management, Finance and Accounting and how to request Sales Data Information from 1010data.

Web Invoice

EDI in conjunction with our AP department is working toward eliminating paper invoices!  While we strive to exchange documents electronically whenever possible, we do understand the cost associated with EDI may not be practical for all of our partners. For this reason, we created a new tool called Web Invoice. The neat thing about this new tool is that it is a simple spreadsheet that can be saved onto multiple computers. When the file is uploaded into our secure website, the user will receive an automatic email confirmation. There is NO COST associated with using this tool.

As you know, exchanging documents electronically creates a quicker turnaround in processing orders.  More importantly, electronic invoices increases speedy payments to our vendors. We want to grow in our partnership and look forward to working with you on automating the payment process.

If you are interested in submitting invoices with this tool, please contact our EDI Rollout Team at EDIRolloutRequest@aafes.com with following information in your e-mail:

Company Name:       (Required)
Vendor Code:             (Vendor Code that AAFES assigned for your company - optional)
DUNS:                          (9 digits DUNS number - optional)
Contact Name:           (Person submitting Invoices - Required)
Phone Number:         (Required)
Email Address:           (Required)
Type of Browser:       (i.e Internet Explorer, Chrome, Firefox - Optional)

Download Web Invoice Form

To download:
We prefer this option since it is much easier to download. For Google Chrome users, click on the "Download Web Invoice Form" link above. The file will download to your download folder that you predefined in Chrome. To open the file, the downloaded file appears on the lower left corner of your Chrome screen, simply double click on it or you may need to go to your Chrome download folder.

For Internet Explorer users, since IE doesn't support the download attribute anymore (cannot click to download), please point a pointer over the "Download Web Invoice Form" link above, click on the right button on your mouse, select "Save target as...". This next step is very important. Please select a location on your PC to save the file and finally click SAVE button to save the file (make sure that the file extension is .xlsm not .htm). To open the form, go to location where the form is saved and click on the file to open it.

For other browser users, you may try either method above. If none of them works please let us know.

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